1. Privacy Policy & Data Security (GDPR Compliant)
Syntrophy Global Conferences operates in strict adherence to international data protection standards, including the European Union General Data Protection Regulation (GDPR) and global consumer privacy laws.
Personal and professional data collected during checkoutâ€â€including your full name, institutional email address, phone number, institutional affiliation, and countryâ€â€is used exclusively for conference badge issuance, delegate verification, CME/CPD scientific certificate generation, program scheduling, and official transaction receipts.
Payment data is processed directly via PayPal's 256-bit SSL encrypted gateway. Syntrophy does not capture or store full credit/debit card numbers or sensitive banking credentials on its servers. We never sell, lease, monetize, or distribute attendee details to commercial marketing agencies or third-party advertisers.
2. Terms and Conditions of Admission
Pass registration grants authorized admission to the selected conference scientific sessions, keynote plenaries, poster symposiums, exhibition zones, delegate materials kit, and scheduled daily networking hospitality (coffee breaks and luncheons) for the designated dates.
Conference badges are issued strictly to the registered individual and remain non-transferable on-site. Valid identification may be required at the registration desk upon badge retrieval.
Syntrophy reserves the right to make necessary adjustments to speaker podium schedules, session tracks, or venue halls due to unforeseen clinical, academic, or travel contingencies without diminishing the overall caliber of the summit. Syntrophy is not liable for personal travel interruptions, visa processing delays, or force majeure events outside its operational control.
3. Cancellation & Substitution Policy
All cancellation notifications must be transmitted in writing directly to contact@oncologyconferences.net from the email address provided at registration.
- 45 Calendar Days or More Prior: Written cancellations received 45 days or more prior to the summit start date are eligible for a refund of the registration pass fee, minus the mandatory 3% automated regulatory and administrative processing tax.
- Less Than 45 Calendar Days Prior: Cancellations received within 44 days of the summit opening are strictly non-refundable due to finalized hotel venue bookings, personalized attendee materials, and catering commitments.
- Colleague Substitution: Registrations may be transferred to a qualified colleague from the same institution at zero additional charge up to 5 business days before the conference start date by emailing the secretariat.
4. Refund Policy & Mandatory Chargeback Restriction
Approved refunds are processed and disbursed post-conference within 20 to 30 business days following the conclusion of the summit, credited back exclusively to the original PayPal or credit card payment source.
The 3% regulatory and processing tax is strictly non-refundable under all circumstances to cover financial gateway and processing overhead.
Binding Contractual Clause & Chargeback Waiver: By proceeding to payment, the registrant explicitly agrees not to initiate unverified chargebacks, merchant disputes, or payment reversals through PayPal or their financial institution for reasons including visa delays, travel interruptions, institutional funding changes, or personal scheduling conflicts. All concerns must be submitted directly to
contact@oncologyconferences.net for amicable resolution.
